Services for organizations

Student organization training

VYY organises practical trainings, workshops and other educational events for organisations and associations and other active actors, according to need and demand. At the beginning of the year, VYY training will be targeted specifically at new board members and officers of organisations and associations.

VYY organises peer support activities for the actors of the organisations and associations in its district. Peer support meetings are organised by the members of the VYY Board, each according to their area of responsibility. If you would like to join a peer support group, you can contact the board member responsible of organizations.

Doesn't any of the campus actors feel like their own? You can also start your own association! You can apply for a project grant from VYY to start a new association. You can also get advice, tips and practical help from the VYY board member responsible of organizations.

VYY's event organizatoin guidelines consist of principles that obligate both the event organizers and participants. All future VYY events adhere to the guidelines. On 17.2.2022 the VYY board decided to adopt new Event Organizing Guidelines for the Student Union.

VYY EVENTS ARE ORGANIZED RESPONSIBLY

• Events are designed to be as attainable and accessible as possible. Events are designed so that they do not put participants in humiliating or distressing situations.
• Our values and rules are communicated openly in event marketing and during the events
• Contact persons are clearly defined for each event and there is information about the anti-bullying persons, or “hyvis” in Finnish,  in the event description

ALL PARTICIPANTS ARE RESPECTED IN VYY EVENTS

• Harassment, discrimination, and bullying are not allowed
• We respect the physical integrity and privacy of all participants
• In our events we follow VYY’s safer space policy

AT VYY EVENTS WE INTERVENE IN PROBLEM SITUATIONS

• If there is a problem situation, we intervene as soon as possible and try to talk it out together with the events anti-bullying persons (“hyvis” in Finnish)
• For possible problems that might occur in the event, the event organizers need to provide an option to contact the event’s organizers anonymously (for example, google forms)
• If the problem persists after the event and outside help from a neutral party is needed to resolve the situation, contact the VYY harassment contact person (​hairintayhdyshlo@vyy.fi​)

Organizational fair and freshmen events

The Student Union of the University of Vaasa (VYY) is helding a student organization fair every autum. This year the fair takes place on Tuesday September 25th and on Wed 26th at 10-14 on both days in the lobby of Erkki restaurant in Fabriikki building. Participation is free! On Tue Sept 25th the different student organisations promote their activities and on Wed Sept 26th the local culture organisations  from Vaasa promote their activities.

VYY is also arranging many events and activities for freshmen in the beginning of the semester which are also a great place for organizations to promote their activities. If your organizations wants to take part in freshmen events you can contact VYYs tutorcoordinators. 

Benefits via OLL

VYY is a member of the Finnish Student Sports Federation (OLL), Benefits offered by OLL related to music playback agreements and accident insurance are available for sports events organized by student organizations and clubs operating within VYY.

For more information on OLL membership benefits you can contact the borad member responsible for organizational affairs or see the Finnish Student Sports Federation website.

Facilities at the University

The Student Union has also negotiated an agreement with the University of Vaasa on renting facilities offered by the University to organizations or associations operating with the Student Union. The University facilities are available free of charge for student organization use on weekdays from 8:00 to 20:00, provided that the premises have not been booked already. Student organizations and associations can book rooms at the University through the university facility services.

Leipätehdas sauna and meeting room

Student discounts for Leipätehdas (also known as Leipis) premises are also available for student associations' own use. For any other use than private or association use, a normal rent price will be charged. See the Leipis-page for prices.

Rentables 

At VYY service office you can borrow yard- and boardgames and other other equipments. More information can be found on the Membership benefits and services -page.

PA system

Rent for PA system for VYY members and student organizations is 60€/day.

VYY's communication channels can also be used to promote the organisations' events and other activities. Information about events open to all students can be distributed in the VYY weekly newsletter. The weekly newsletter is sent out on the Monday of odd weeks. You should plan to send the materials about two weeks before the expected send date.

We will also occasionally share events or other activities of the organisations on social media, such as Instagram stories. In addition, the VYY website and the new student page list the organisations that are active on campus.

If you have any questions about communication, please contact VYY's communication specialist.